Administrator

Westlakes Recruit is currently recruiting for an experienced Administrator based in Dubai/Abu Dhabi.

Position: Administrator

Job Summary:
- Provide comprehensive administrative support to the Head of People & Culture and the Chief Strategy & Business Development Officer. This role ensures efficient operations by handling documentation, coordinating schedules, managing communications, and facilitating collaboration across teams.

Duties & Responsibilities:
- Adhere to the company’s mission, vision, and core values to contribute to the organization's success and maintain ethical standards.
- Comply with company policies, guidelines, and standard operating procedures to ensure professionalism and consistency.
- Respect the organizational hierarchy and collaborate effectively with team members and leadership.
- Perform any additional duties as required.
- Departmental Specialized Responsibilities:
- Manage calendars, schedule meetings, and handle correspondence for leadership.
- Prepare reports, presentations, and documentation for meetings and initiatives.
- Coordinate cross-departmental communications to align people management and strategy functions.
- Maintain organized records, including employee files and project documents.
- Serve as a point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Assist in planning and executing events, training sessions, and workshops.
- Monitor and manage office supplies, equipment, and resources.
- Develop and implement administrative procedures to improve team productivity.
- Prepare meeting minutes and follow up on action items.
- Support recruitment processes and onboarding efforts.
- Track timelines and deliverables for strategic projects.
- Conduct research and data collection to aid decision-making for strategic initiatives.
- Manage travel arrangements for leadership, including flights, accommodations, and itineraries.

External Work Relationships:
- Visa Offices
- Travel Agencies
- Recruitment Agencies